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MS Word shortcut keys: complete list of keyboard and mouse shortcut keys for Microsoft Word

MS Word shortcut keys are a blessing for those who are in the writing profession and have to write long-form content on a daily basis. With a click of a few buttons, users can perform several complicated tasks in MS Word. This ranges from simple copy and paste of selected text to insert the current time and date in the text.

Also read: Keyboard shortcuts: list of common shortcut keys on Windows, macOS, and more

While everyone knows about common shortcuts like ctrl+c, ctrl+v, ctrl+z, and so on, there are multiple shortcut keys for complicated tasks as well. These shortcut keys are intended to add to your writing speed and efficiency by letting you give simple commands using the keyboard instead of having to search for them through menus using the mouse. Here’s a list of all MS Word keyboard and mouse shortcuts that you can use.

What are MS Word shortcut keys?

Keyboard shortcuts allow users to give commands using keyboard instead of looking for them through menus

Keyboard shortcuts allow users to give commands using the keyboard instead of looking for them through menus

As mentioned before, the shortcut keys in MS Word are a combination of keyboard keystrokes to perform tasks that would otherwise require the user to scroll through the interface menu and click using the mouse. From copy and paste to text alignment and font adjustment, there’s a shortcut key combination for almost every MS Word task.

How to use shortcut keys on MS Word?

MS Word uses the combination of Ctrl or Shift key with alphabets, numbers, and function keys to perform various tasks quickly and efficiently. Simply memorise the shortcut key combinations of the tasks you frequently use and press them together to perform the task faster next time. Below are the shortcut combinations using both keyboard and mouse.

List of keyboard shortcut keys for MS Word

Keyboard shortcut MS Word Action
Ctrl+0 Toggles 6pts of spacing above the paragraph
Ctrl+A Select all contents of the page
Ctrl+B Bold highlighted selection
Ctrl+C Copy selected text
Ctrl+D Open the font preferences window
Ctrl+E Aligns the line or selected text to the center of the screen
Ctrl+F Open find box
Ctrl+I Italic highlighted selection
Ctrl+J Aligns the selected text or line to justify the screen
Ctrl+K Insert a hyperlink
Ctrl+L Aligns the line or selected text to the left of the screen
Ctrl+M Indent the paragraph
Ctrl+N Opens new, blank document window
Ctrl+O Opens the dialog box or page for selecting a file to open
Ctrl+P Open the print window
Ctrl+R Aligns the line or selected text to the right of the screen
Ctrl+S Save the open document Like Shift+F12
Alt+F, A Save the document under a different file name
Alt+X Show the Unicode code of a highlighted character
Ctrl+T Create a hanging indent
Ctrl+U Underline the selected text
Ctrl+V Paste
Ctrl+W Close the currently open document
Ctrl+X Cut selected text
Ctrl+Y Redo the last action performed
Ctrl+Z Undo last action
Ctrl+Shift+A Sets the selected text to all capital letters
Ctrl+Shift+D Adds double underline to the selected text
Ctrl+Shift+E Enable or disable revision tracking
Ctrl+Shift+F Opens Font window to change the font
Ctrl+Shift+L Quickly create a bullet point
Ctrl+Shift+>
Increase selected font +1pts up to 12pt and then increase font +2pts
Ctrl+] Increase selected font +1pts
Ctrl+Shift+<
Decrease selected font -1pts if 12pt or lower; if above 12, decreases font by +2pt
Ctrl+[ Decrease selected font -1pts
Ctrl+/+C Insert a cent sign (¢)
Ctrl+’+<char> Insert a character with an accent (acute) mark
Ctrl+Shift+* View or hide non-printing characters
Ctrl+Left arrow Moves one word to the left
Ctrl+Right arrow Moves one word to the right
Ctrl+Up arrow Moves to the beginning of the line or paragraph
Ctrl+Down arrow Moves to the end of the paragraph
Ctrl+Del Deletes word to the right of the cursor
Ctrl+Backspace Deletes word to the left of the cursor
Ctrl+End Moves the cursor to the end of the document
Ctrl+Home Moves the cursor to the beginning of the document
Ctrl+Spacebar Reset highlighted text to the default font
Ctrl+1 Single-space lines
Ctrl+2 Double-space lines
Ctrl+5 15-line spacing
Ctrl+= Set selected text as subscript
Ctrl+Shift+= Set selected text as superscript
Ctrl+Alt+T Insert trademark (TM) symbol
Ctrl+Alt+1 Changes text to heading 1
Ctrl+Alt+2 Changes text to heading 2
Ctrl+Alt+3 Changes text to heading 3
Ctrl+Alt+F2 Open new document
Ctrl+F1 Open the Task Pane
Ctrl+F2 Display the print preview
Ctrl+Shift+> Increases the font size of selected text by one point
Ctrl+Shift+< Decreases the font size of selected text by one point
Ctrl+Shift+F6 Switches to another open Microsoft Word document
Ctrl+Shift+F12 Prints the document
F1 Open help
F4 Repeat the last action performed (Word 2,000+)
F5
Open the Find, Replace, and Go To window in Microsoft Word
F7 Spellcheck and grammar check selected text or document
F12 Save As
Shift+F3
Change the text in Microsoft Word from uppercase to lowercase or a capital letter at the beginning of every word
Shift+F7 Runs a Thesaurus check on the selected word
Shift+F12 Save the open document Like Ctrl+S
Shift+Enter Create a soft break instead of a new paragraph
Shift+Insert Paste
Shift+Alt+D Insert the current date
Shift+Alt+T Insert the current time

List of mouse shortcut keys for MS word

Mouse shortcuts MS Word action
Click, hold, and drag
Selects text from where you click and hold to the point you drag and let go.
Double-click If double-clicking a word, selects the complete word.
Double-click
Double-clicking the left, center, or right of a blank line makes the alignment of the text left, center, or right-aligned
Double-click Double-clicking anywhere after text on a line sets a tab stop
Triple-click
Selects the line or paragraph of the text where the mouse is triple-clicked
Ctrl+Mouse wheel Zooms in and out of the document

 

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Abhiman Biswas

Abhiman has over 8 years of experience in content development. He is a Senior Writer and Social Media Manager at Pricebaba. He covers technology news, feature articles, and tech reviews, apart from managing the official Facebook and Instagram handles. Despite a degree in marketing, his love for latest gadgets and technology steered him towards consumer technology coverage.